Changing Time Zone in Microsoft Outlook

[nerdslife_team]

If you’re juggling meetings across different time zones or traveling frequently, you know how crucial it is to have your Outlook calendar set correctly. Having the wrong time zone can lead to missed appointments and confusion. Here’s a rundown on how to adjust your time zone in Outlook, whether you’re on the new version, the old one, or even using Outlook on a Mac.

Method 1: Changing Time Zone in New Outlook

Using the new Outlook? Here’s how you can change the time zone:

1. First, launch the new Outlook app from your Start menu, and then click on the gear icon that’s located at the top. This action will take you to the settings.
   
   
2. Next, on the left side menu, you need to click on the “Calendar” option.
   
   
3. Now, find the “Display my calendar in time zone” dropdown. Click it to reveal a list of time zones, and then select the one you want under the “Time zones” option.
   
   
4. After picking your time zone, give it a descriptive name so you can easily recognize it later.
   
   
5. For automatic time zone updates when you travel, check the “When I travel across time zones, ask me if I want to update my time zone” box. Finally, hit “Save” at the bottom.
   
   

Note: The same steps can be used for changing the time zone if you are using Outlook on the web.

Method 2: Changing Time Zone in Old Outlook

If you’re sticking with the classic Outlook, here’s how you can adjust your time zone:

1. Open the old Outlook application, and click on “File” in the top-left corner.
   
   
2. Then, click on “Options”.
   
   
3. From the Outlook Options window, select the “Calendar” option on the left, then scroll down until you see the “Time Zones” area.
   
   
4. Click the Time Zone dropdown, select the time zone you want, and then click “OK”. Outlook will synchronize your calendar and other items with the new settings.
   
   

Method 3: Changing Time Zone on Mac

Here’s how to change the time zone for Outlook on macOS:

1. First, open Outlook from your Applications folder.
2. Once Outlook is open, click the “Outlook” menu from the top menu bar, next to the Apple icon.
3. Click “Preferences” from the dropdown menu.
4. A new popup window will open up. Click “Calendar” to see the date and time settings.
5. Click the dropdown menu under “Time Zones” and pick the correct time zone.

Things to know

• In the new Outlook, you can add an extra time zone and also rearrange the time zone positions.
• You can display multiple time zones in the old Outlook calendar in addition to adding multiple time zones.
• Outlook offers an option to remind you to change time zones, which can be very handy for frequent travelers.
• You can also modify the time zone on the Outlook mobile app in the ‘Date and Time’ settings under ‘General Management’.